Electronic form of documents could be generated in any form but the purpose it servers varies from various departments and hierarchy within an organization. The advantages of deploying a document management system are numerous. A document management system is a software solution which caters the needs of managing document in a storage platform. DMS can also be used to facilitate the productivity of employees and adding security to the document retrieval process. Delinquency in operations is a major setback in a company. If the required document is not provided in a stipulated time there are looses which are irreversible. If a potential client is not provided with adequate documents, this may lead to image degradation. Not only business critical documents but the historical documents which cater the image and history of the company must be preserved. Thus the preserved images will speak volumes about the history and enhance the branding campaigns of the company.